Best Pilates Software for Studios in 2025
Compare the best pilates software for small and mid-size studios. We reviewed Mindbody, Momence, Arketa, Zen Planner, and FitJoy on features, pricing, and ease of use.
Finding the right pilates studio software is crucial for managing bookings, clients, and growth. In 2025, we reviewed the top 5 pilates software solutions to help you choose the best fit for your studio. Whether you're a small independent studio or a growing multi-location brand, this guide compares features, pricing, and real user experiences to help you make an informed decision.
Top Software by Ranking
FitJoy
Best for AI-powered lead capture and marketing
5/5
Studios that want automated lead capture and marketing without replacing their booking system
Starting from: $49/month
✓ Pros
- ✓AI Sales Agent captures leads and books trials 24/7
- ✓AI Marketing Agent (email + SMS sequences) runs automatically
- ✓AI Reputation Agent requests Google reviews at the right moment
- ✓Works with Mindbody, MarianaTek, and Zen Planner — no migration
- ✓From $49/month with no long-term contract
✕ Cons
- ✕Does not include class scheduling or membership management
Zen Planner
Great for Boutique Fitness
4/5
Pilates studios that want affordable, modern scheduling and client management.
Starting from: $129/month
✓ Pros
- ✓Affordable pricing ($129-$199/month)
- ✓Good mobile app
- ✓Simple, modern interface
- ✓No long-term contracts
✕ Cons
- ✕Limited marketing automation
- ✕Fewer integrations than larger platforms
Mindbody
Best for Large Multi-Location Studios
2.5/5
Established studios with complex operations and multiple locations.
Starting from: $270+/month
✓ Pros
- ✓Feature-rich platform
- ✓Widely recognized in the industry
- ✓Extensive integrations
- ✓Advanced reporting
✕ Cons
- ✕Starting at $270+/month (expensive for small studios)
- ✕Complex, outdated interface
- ✕Long-term contracts common
- ✕High transaction fees (3.4%+)
- ✕Inconsistent customer support
Momence
Boutique-Focused Scheduling
3.5/5
Small pilates studios wanting simple booking and membership management.
Starting from: $199/month
✓ Pros
- ✓No long-term contracts
- ✓Flexible pricing
- ✓Focus on boutique fitness
- ✓Easy to set up
✕ Cons
- ✕Limited marketing tools
- ✕Smaller ecosystem of integrations
- ✕Acquired by private equity in January 2025 — support quality has declined
Arketa
Modern, Flexible Alternative
3.5/5
Studios transitioning away from Mindbody looking for modern alternatives.
Starting from: Custom pricing
✓ Pros
- ✓No long-term contracts
- ✓Modern user interface
- ✓Competitive transaction fees (2.9%)
- ✓Good data export
✕ Cons
- ✕Fewer enterprise features
- ✕Smaller user community
- ✕Limited marketing features
Feature Comparison
| Feature | FitJoy | Mindbody | Zen Planner | Momence | Arketa |
|---|---|---|---|---|---|
| Starting Price | $49/mo | $270+/mo | $129/mo | $199/mo | Custom |
| Long-term Contract | — | ✓ | — | — | — |
| Transaction Fees | Included | 3.4%+ | Varies | Varies | 2.9% |
| AI Agents (Sales, Marketing, Reputation) | ✓ | — | — | — | — |
| Review automation | ✓ | — | — | — | — |
| Email Campaigns | ✓ | ✓ | — | — | — |
| Client CRM | ✓ | ✓ | ✓ | ✓ | ✓ |
| Scheduling | ✓ | ✓ | ✓ | ✓ | ✓ |
| Mobile App | ✓ | ✓ | ✓ | ✓ | ✓ |
| No-code Setup | ✓ | — | ✓ | ✓ | ✓ |
Frequently Asked Questions
What is the best pilates software for small studios?
FitJoy is the best option for lead capture and marketing, starting at $49/month with AI Sales, Marketing, and Reputation agents. For all-in-one scheduling, Zen Planner ($129/mo) and Momence ($199/mo) are solid alternatives. FitJoy works on top of whatever booking system you use.
How much does pilates software cost?
Pilates software ranges from $49/month (FitJoy AI agents) to $270+/month (Mindbody). Zen Planner costs $129/month, Momence costs $199/month. FitJoy is lowest-cost because it adds AI agents on top of your existing booking system rather than replacing it.
Is Mindbody worth it for small pilates studios?
Mindbody is generally too expensive and complex for small studios. At $270+/month plus transaction fees, you're paying for features you don't need. FitJoy ($49/mo for AI agents), Zen Planner ($129/mo), or Momence ($199/mo) are better fits.
Can I use FitJoy while staying on my current booking system?
Yes, that's the whole point. FitJoy works with Mindbody, Momence, Zen Planner, and MarianaTek. The AI Sales Agent captures leads, the AI Marketing Agent runs sequences, and the AI Reputation Agent manages reviews—all without replacing your existing software.
What software do successful pilates studios use?
Successful small studios typically use FitJoy ($49/mo for AI agents) combined with Zen Planner or Momence for scheduling. Larger multi-location studios may use Mindbody. The key is matching your studio size and growth stage to the right tools.
Does pilates software include marketing tools?
Traditional pilates software focuses on scheduling and CRM. FitJoy is different—the AI Marketing Agent runs email and SMS sequences automatically, and the AI Sales Agent captures website leads. This adds marketing power without replacing your existing booking system.
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